Contributor Privacy Policy

Phoenix is committed to keeping your personal data safe and secure.  This policy is intended to help you to understand how and why we have collected your personal data and what we do with it.

The notice focuses on individuals who take part in our productions. And also covers information on those who have previously taken part in our productions. 

We process data for the purposes of our business including for production, broadcasting, distribution and marketing.

Some of the personal data that we process about you comes from you. For example, your name, age and email address. Other personal data about you is generated in the course of you taking part in the production. This information is referred to as personal data which includes, for example, the following:

Personal Details: name, work and home contact details (email, phone numbers, physical address), any fluency in any language(s), gender, date and place of birth, national insurance number, driving licence information, marital/civil partnership status, domestic partners, dependents, emergency contact information and photographs, employment status (e.g., active, inactive, maternity replacement).

Documentation Required under Immigration Laws: Citizenship, passport data and, if relevant, details of residency or work permit(s).

Talent Management Information: Details contained in letters of application and resume/CV (e.g., previous employment background, education history, professional qualifications, language and other relevant skills, certification, certification expiration dates and available in the public domain.

We may also process special categories of data, when permitted by local law. Such data includes criminal background checks (if authorised under local laws), health/medical information or disability status, trade union membership information, religion, race or ethnicity when necessary. We collect this information for specific purposes, such as health/medical information in order to accommodate a disability or illness and to provide benefits; and diversity-related personal data (such as gender, race or ethnicity) in order to comply with legal obligations and internal policies relating to diversity and anti-discrimination. We will only use such sensitive information for the purposes as described in this policy and as provided and permitted by law.

Please note that as you contribute to one of our productions, on some occasions we or third parties will rely upon exemptions to data protection rules in relation to journalistic freedom, the right to artistic expression or more generally, the right to freedom of expression (as mentioned in article 85 of the General Data Protection Regulation and in various jurisdictions’ data protection rules, for example in the UK’s Data Protection Bill section on the exemption for ‘journalistic, academic, artistic or literary purposes’.

Your personal data may be seen internally by relevant people working on a production. 

We do not keep your personal data for any specific period but will not keep it for longer than is necessary for our purposes. If you agree to contribute to one of our productions., we will, in general, keep your personal data for the duration of your engagement and for a period afterwards Personal data relating to contributor applications (other than the person who is successful) will normally be deleted after 12 months.

You have a right to make a subject access request to receive information about the data that we process about you. 

In processing your personal data, we act as a data controller. Our contact details are as follows:

If you have complaints relating to our processing of your personal data, you should raise these with your key contact at the production in the first instance. You may also raise complaints with your statutory regulator. For contact and other details ask your key contact at the production.

This notice is for information purposes only and does not mean or imply that you will be chosen to work on one of our productions.